Using Zoom Preassigned Breakout Rooms
- Maria Shimel
- Juliet Wilhelm (Unlicensed)
Some faculty might choose to use preassigned breakout rooms when in Zoom meetings. The article below overviews how.
Instructions
Step 1: Turn the Preassigned Breakout Room Option “On”
Turn on the Setting for creating preassigned breakout rooms for meetings you are the Host in. To do this:
Sign into your Boise State Zoom account.
Select Settings from the Zoom navigation menu on the left of the screen.
Scroll/Search about 3/4s down the Settings page,
check the box next to “allow host to assign participants to breakout rooms when scheduling.”
Select Save.
A green “your settings have been updated” success message will flash across the top of the screen.
Step 2: Create the Zoom Meeting
Note: If the meeting is associated with a Canvas Course it is important to create the meeting from within Canvas and then go to Zoom to create and populate your breakout rooms.
There is no way to create breakout rooms when scheduling a meeting via the Zoom link in Canvas.
Whether scheduling or editing a meeting in boisetate.zoom.us,
scroll to Meeting Options area and check the setting, Breakout Room pre-assign. This will give two options:
Option 1: +Create Rooms
Recommended! This manual creation method has proven to produce the best results for users.
Select +Create Rooms
Select the “+” symbol to create rooms
Add the student’s Boise State emails to each group
Encourage participants to sign in to Zoom.Boisestate.edu BEFORE the meeting to assure the smoothest experience.
Option 2: Import from CSV
Select Import CSV from the Breakout Room pre-assign area.
A new screen will appear. There is an option to download a template file that models what the CSV should look like.
When you download the file, you can open it in excel. The template here displays fake student names and rooms.
Boise State Email Addresses can be found in your Roster on my.boisestate.edu
Once you are finished creating the template, save it under a name that you can easily locate.
Add the CSV file into Canvas. The screen will automatically update to show you the information it received. From here the Host can still manually create more breakout rooms and assign users to them.
Select Save when complete.
What should participants do?
Instruct Participants to Sign Into Zoom Before Joining the Meeting
As always it is important to instruct your participants to log into their Boise State Zoom account before they join the meeting otherwise they will be sent to the waiting room, have to be manually admitted to the meeting, and will also need to be manually placed in a breakout room even if they were preassigned to a room.
Relevant Information
Have a suggestion?
Email us! lts@boisestate.edu