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Using Zoom Rooms

Using Zoom Rooms

Owned by Kimberley Barker
Last updated: Jan 24, 2025
5 min read

This article summarizes the use of Zoom Rooms. Zoom Rooms link to physical meeting spaces around campus with touchscreen technology so faculty and staff can host work meetings.

Classroom instructors refer to the Using Zoom in the Classroom article for instructions.

Zoom Room meetings must be scheduled within your Google calendar so you can select the room you will be using. Zoom Room meetings will be booked to the room's calendar.

You can book Zoom meetings and use any conference room; however, not all meeting spaces are Zoom Rooms (e.g., the supporting technology is not in the physical space). Contact the Help Desk if you need to book a Zoom Room and don't know which rooms are available.

Quick Links

Scheduling a Zoom Room Meeting

  1. Log into your Boise State Google Calendar.

  2. Create a new event.

  3. Click More Options at the bottom of the event.

  4. Enter your meeting settings.

  5. Click Make it a Zoom Meeting. If prompted, keep editing.

  6. Click Rooms

    1. Select a conference room for your meeting. The room will show up on your guest list.

Google calendar invite with the Rooms tab indicated.

  1. Click Save to schedule the meeting.

Starting or Joining a Scheduled Zoom Room Meeting

There are two ways to start or join a scheduled Zoom Room meeting.

  1. Tap Home on the touch panel, locate and tap on the meeting then tap Join.

image-20250117-194434.png
Example meeting on the touch panel.

  1. Log into the Zoom Workplace app.

    1. Click the Pair icon to pair your device with the Zoom Room.

    2. Start or join the desired meeting.

    3. Select how you would like to start or join the meeting.

Need the app?

Launching a New Meeting from a Zoom Room

You may also start a new meeting from your reserved conference room.

  1. Tap New Meeting from the Home menu on the touch panel.

  2. Tap Start to begin your new, instant meeting.

Powering the Zoom Room TV On or Off

There are different ways to access the TV controls.

  1. Select any button on the touch panel’s Home menu to turn the TV on.

  1. Go to the Room Controls menu on the left side of the screen to turn the TV on or off.

Controls Available During a Zoom Room Meeting

  1. The Meeting Information icon (the green shield at the top left) lists your meeting ID, an invite link, or security information.

  2. The Room Controls menu (the remote icon at the top right) provides access to the TV controls.

  3. The More menu (circle with dots icon) reveals additional meeting features such as Chat, Captions, and Breakout Rooms.

Sharing Content in a Zoom Room

If you are in a Zoom meeting and you want to share content:

  • The room should automatically pair and share your content. Just click Share screen from your desktop or mobile app. If pairing fails, you will be prompted to enter a sharing key. The sharing key is located in the top right corner of the TV or select Share Content on the touch panel.

  • If multiple participants share content, select Change Content to switch the Zoom Room TV display between participants. There are no limitations to how many people can share content simultaneously.

If you are NOT in a Zoom meeting but want to display content on the Zoom Room TV:

  • Click Share screen from your desktop or mobile app.