Pressbooks allows multiple people to work together in a shared book project with different authoring, editing, and publishing permissions. Read more on the Pressbooks support site to learn about:

Original Article Link: Pressbooks Users

User Roles in Pressbooks

Users can be assigned to one of the following roles within an individual book project: Administrator, Editor, Author, Collaborator, or Subscriber. Each of these user roles provides different levels of access, as described in the table below:

Role	Manage Users & Settings	Add or Edit Chapters	Publish Chapters	Delete Chapters	Read Private Chapters	Comment (if enabled)

Role	Manage Users & Settings	Add or Edit Chapters	Publish Chapters	Delete Chapters	Read Private Chapters	Comment (if enabled)
Administrator	Yes	Yes	Yes	Yes	Yes	Yes
Editor	No	Yes	Yes	Yes	Yes	Yes
Author	No	Only their own	Only their own	Only their own	Only if setting is enabled	Yes
Collaborator	No	Only their own	No	No	Only if setting is enabled	Yes
Subscriber	No	No	No	No	Only if setting is enabled	Yes

Add Existing User

To add an existing Pressbooks user (i.e. someone who already has an account on your Pressbooks network):

Select the Users tab on the left sidebar menu of your book’s dashboard
Click Add New
Enter the existing user’s email address or username
Select the role you’d like to give them in your book
Click Add Existing User.

Users invited by this method will be sent a confirmation email requiring them to accept the invitation to be added to this book.
They will not appear in the book’s user list or be able to access the project until they have confirmed their participation.

Add Users in Bulk

You can also add multiple users to your book at the same time. The Bulk Add feature allows you to add both new and existing Pressbooks users to your book at the same time.

Select the Users tab on the left sidebar menu of your book’s dashboard
Click Bulk Add
Enter the emails for each person you intend to invite to the book (place one email address per line with no additional punctuation)
Select the desired Role for these users.
Click “Add users“

You will receive a notification at the top of the screen that lets you know which users were added, which need to confirm their accounts before they’ll be added, and which users are unable to be added.

Any new users added via the Bulk Add option will be sent an email asking that they confirm registration of their account.
New users will not appear in your book’s user list until they’ve confirmed their account. Existing users will immediately appear in the user list without requiring special confirmation.

Note: All users added at the same time via the Bulk Add method entered will be given the same role. If you want to add many users to your book at once but assign them different roles, you can either perform the Bulk Add operation several times, choosing a new set of users for each desired role, or you can add all users with the minimum desired permission and then bulk change user permissions after they have been added and confirmed as users.

Managing Users and Changing Permissions

Sometimes you may wish to change user permissions or delete users from a book. Follow the steps below to manage users and their permissions within your book.

To access users:

Select the Users tab on the left sidebar menu of your book’s dashboard
Click All Users to view all users in any role on a given book

To change a user’s role:

Select one or more users by clicking the checkbox next to their username(s) (selecting the checkbox next to Username at the top or the bottom of the user list will select all users)
Open the “Change role to…” dropdown menu and select the desired role
Click Change

The new role for any affected users will be reflected in the Role column.

To remove users from your book:

Select one or more users by clicking the checkbox next to their username(s) (selecting the checkbox next to Username at the top or the bottom of the user list will select all users)
Open the “Bulk Actions” dropdown menu and select “Remove“
Click Apply

This will remove all selected users from the book.

Relevant Information

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Manage Pressbooks Users