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In-Meeting Tools

Hosts, alternative hosts, and co-hosts have immediate access to a variety of tools to mediate disruptions that may occur after a meeting starts. Skip to the preventive actions section of this article for tips on how to prevent undesired behavior before scheduling meetings.

Suspending Participants' Activities

You can quickly lock your meeting, hide user profiles, end screen sharing, disable chat, and shut down video and audio with one click.

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1. Click on the Security icon in the bottom toolbar.

2. Select the feature you want to enable. By default, the security pop-up window will save and close.

3. Repeat Steps 1-2 to enable additional features.

Removing Participants

People may take advantage of unsecured Zoom meetings to drop in, promote their social media or businesses, share inappropriate materials, or cause trouble.

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1. Click Participants in the bottom toolbar.

2. Hover over the participant’s name and click More.

3. Click Remove.

Stopping Participants' Screen Sharing

While a screen is being shared:

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1. Go to your controls toolbar and click the up arrow icon next to Share Screen.

2. Click on Advanced Sharing Options.

3. Scroll to the Who can share section.

4. Select Host Only.

Stopping Chat

1. Click Chat.

2. Click More at the bottom of the in-meeting Chat window.

3. Scroll to the Participant Can Chat With section.

4. Choose from No one, Host Only, Everyone Publicly, or Everyone Publicly and Privately.

Alternatively, disable private chat before scheduling meetings to prevent participants from sending private messages to each other during meetings. Participants will still be able to privately message the host.

Muting Audio

1. Click Participants in the bottom toolbar.

2. Hover over the participant’s name and click More.

3. Click Mute.
   

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Optionally, you can uncheck "Allow participants to unmute themselves" so that only the host(s) have the power to unmute participants.

Preventative Actions

There are some options available when you first start your meeting or when you schedule a meeting that can help prevent in-meeting disruptions.

Preventing Uninvited Participants

To avoid letting in uninvited participants in the first place, you can lock your Zoom meeting so no one can join after a certain point.

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To unlock the meeting, repeat the same steps.

Enabling Waiting Room

This is the most effective preventative measure. When using the Waiting Room, you will need to manually allow participants into the meeting as they join. For details, go to Using Waiting Rooms.

Using Passwords

You can set a password which is required to join the meeting, preventing anyone who doesn’t have the password from joining. The password is “embedded” in the meeting link, so most participants will not need to enter the meeting password. However, some people may need to manually enter the password so you should distribute this password to all meeting participants beforehand.

Disallowing Participants to Join Before Host

Meeting IDs

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